Tips from COCRS

When the HOA Doesn’t Cooperate

Written by Paul Soucek | Jul 15, 2025 4:14:40 PM

🧾 How COCRS Helps Title Companies Break the Silence

In a perfect world, every HOA would respond promptly to document requests. But if you’ve worked in title long enough, you know that’s rarely the case. Whether it’s a self-managed HOA with no clear contact or a management company that’s gone dark, unresponsive HOAs can stall closings and create legal risk.

That’s where COCRS steps in.

🧩 The Problem: No Response, No Progress

Title companies are often left chasing ghosts:

  • Outdated contact info in public records
  • Volunteer boards that don’t check email
  • Management companies that have changed hands
  • Inactive HOAs that still legally exist but don’t function

Meanwhile, the clock is ticking on disclosure deadlines and closing dates.

⚖️ The Legal Pressure Is Real

Under Colorado law, sellers must provide a full HOA disclosure package—including governing documents, financials, and meeting minutes. But when the HOA doesn’t respond, title companies are left holding the bag.

Delays can lead to:

  • Missed closing dates
  • Buyer withdrawals
  • Legal exposure for sellers and agents
  • Frustrated clients and lost trust

🛠️ The COCRS Solution: We Handle the Hard Part

At COCRS, we specialize in navigating the most difficult HOA situations so your team doesn’t have to. Here’s how we help:

  • We identify the correct contact—even for self-managed or inactive HOAs
  • We escalate through proper channels, including registered agents and certified mail
  • We document every step, protecting your compliance trail
  • We deliver complete, accurate document packages

We’ve built and continue to update a database of HOAs across the country and know how to get results—even when no one else can.

🧭 What You Can Expect

When you partner with COCRS:

  • You save hours of staff time per transaction
  • You reduce legal and operational risk
  • You close with fewer surprises

We’re not just a document service—we’re your HOA problem-solving partner.

📥 Ready to Offload the HOA Headaches?

Let COCRS take the lead on HOA document retrieval. We’ll track down the right contact, follow up relentlessly, and deliver what you need—on time, every time.

Get setup with COCRS →