When you're managing a real estate transaction, time is money—and few things can derail a closing timeline like chasing down HOA documents. For title companies, the process of obtaining these documents isn’t just tedious—it’s often confusing, inconsistent, and full of legal landmines.
Here’s why identifying the right contact for HOA documents is more complicated than it seems—and how COCRS can help you avoid the pitfalls.
Every HOA operates differently. Some are self-managed by volunteer homeowners. Others are run by third-party management companies. And some… well, they’re somewhere in between.
The challenge? There’s no central database. No standardized contact method. And no guarantee that the information you find is even current.
Even seasoned title professionals run into these issues:
You might spend hours digging through Secretary of State filings, seller disclosures, and title commitments—only to hit a dead end.
Under Colorado law, sellers are required to provide a full HOA disclosure package—including governing documents, financials, and meeting minutes. But if the HOA is unresponsive or disorganized, you’re still on the hook to close on time.
And if the wrong documents are delivered? That could mean delays, liability, or even a canceled deal.
You can:
But this process is manual, inconsistent, and risky—especially when you’re juggling multiple closings.
At COCRS, we specialize in navigating the HOA maze so you don’t have to. We:
We’ve seen it all: HOAs with no website, boards that meet once a year, and management companies that ghost everyone. We know how to get results.
Let COCRS handle the HOA document retrieval so your team can focus on what you do best—closing deals on time.